Key Results from Excel

Overview

The Excel Integration for WorkBoard allows you to pull numeric data from cells directly from Excel as Key Result progress values. Select a value from a field on a report and setup your desired sync cadence using the Excel Data Connector.  

Configuring a Data Connector

Prior to setting up a new Key Result data connector, your organization’s IT Administrator may need to approve the connector if there is an approval configuration. Once enabled, any user can have their Key Results measure progress from that specific connector. 

  1.  Create a Key Result by selecting the kebab menu (3 dots) > Edit Settings then select Add another key result and enter your Key Result name.
    • If the Objective hasn't been created, simply select Create > Team Objective or Personal Objective, then enter your Key Result name.
  2. Select Advanced options, then Pull data from external applications. Choose the applicable data source from one of the options.Screenshot 2023-07-18 at 11.55.14 AM.png
  3. Log in to the application by inputting your credentials. 
    • Please note that for some applications, you will also need to create an API key or provide OAuth2 information. This information is Read Only. 
  4. Once enabled, your Key Results will automatically update based on the update cadence specified in the Key Result's configuration.
  5. If you need to manually sync an update, use the Sync Integration Data option from the kebab menu (three dots) in the upper right-hand corner of the Key Result details page.

Setting up a Key Result from Excel

  1. After following steps 1-3 above, select the Workbook dropdown to choose a Workbook.
    Note: The Workbook dropdown will ONLY display Workbooks to which you have access.mceclip5.png
  2. Select the Sheet dropdown to choose a sheet from the Workbook.mceclip6.png
  3. Choose which cell contains the data that you want to pull into WorkBoard from the following options: Select
    • Type in exact cell: pulls in data from a specific cell
    • Define cell via starting range: allows you to see row and column labels after a range is inserted. 
    • Optionally, select Verify data source for real-time validation of data before connecting. This button displays the current value in the cell mapped to the KR for visual confirmation of the data.
    • Note: WorkBoard only supports pulling in data if it is a number or percentage
      mceclip0.png
  4. Click Connect to set up Excel integration. 
  5. Enter the remaining Key Result details, then select an Update Cadence to determine how often WorkBoard will sync with Excel to pull the latest value for your Key Result.
    Note: Update cadence has the same options you would find for Key Results updated by a person (i.e., Daily, Weekly, Monthly, and Quarterly).
    mceclip8.png
  6. When finished, select Save to lock in the settings for your Key Result, then Done to apply these changes to your Objective.

Synchronize Data from Excel

WorkBoard will effortlessly sync Key Result updates directly from the data connector based on the specified update cadence. You can manually sync Key Result updates, if needed, in two ways:

Force a Sync on a Single Key Result:

  1. Select Key Result to navigate to the Key Results Details page.
  2. Click the kebab menu (3 dots) in the upper right-hand corner of the page.
  3. Select Sync Integration Data.
    mceclip0.png

Force a Sync for all Key Result Integrations:

  1. From the My Objectives Page, select the kebab menu in the upper right-hand corner.
  2. Select Sync Integration Data.

Frequently Asked Questions

Can a mapped cell support an Excel formula?

Yes. 

What happens if the mapped cell is not a numeric value?

You'll receive an error if the mapped cell is not a numeric value. The user can use the Verified Data Button to catch the error at the time of mapping. 

Can I use a local Excel workbook?

No, but, if it can be stored in your OneDrive account it can be used.

What kind of sheets are visible in the dropdown list to map a data cell?

You can see both standard and hidden sheets in the dropdown list. 

What are the scopes of access that WorkBoard receives when I integrate a Key Result connector?

The scope of access is Read Only, which is bounded by the user integrating with the service.

Will the Key Result connector pull in historic updates?

No, the connector does not have the automated ability to post historic updates to Key Results. The update always goes to the present interval due for the Key Result.

  • Please note that KPI integrations will only deliver updates that are currently due, meaning data pulled in Month X will have the timestamp 'Month X'.
    • As a workaround, multi-target KRs can divide a Key Result into distinct named intervals such as 'August', 'September', 'October', etc. The 'July' interval, for instance, would encompass the start/end dates for data collection (August 1st - August 31st). Despite being named 'July', the data collection would actually occur within the timeframe of August.

When will the connector update my Key Result?

The integration will update based on the update frequency set up for the Key Result (e.g. weekly updates weekly, daily updates daily, etc.). The integration scheduler operates on a twice-daily basis, offering two opportunities for updates to ensure data accuracy. To optimize efficiency, the scheduler skips updates for Key Results (KRs) that are not due for updates, to prevent redundant data updates and maintaining a streamlined process.

When will Excel update?

9:45am PST and 9:45 pm PST.

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